Congratulations on completing your Division of Air Quality grant project!
Now that your project is complete, you can submit a claim for reimbursement for your project award. This page contains all the necessary documentation required to submit your project claim in the DAQ Grants Management System, as well as webinar recordings with detailed instructions on how to create and submit your claim for reimbursement.
Claims Webinars and Documentation
March 30, 2021, Claims Webinar Recording
The Division of Air Quality (DAQ) conducted a technical workshop to facilitate reimbursement claims for the Diesel Bus & Vehicle Program awardees.
March 30, 2021 - Diesel Bus & Vehicle Program Claims Webinar Presentation
Claims Documentation Checklist
March 30, 2021 Claims Webinar Recording
How to file a claim for the DC Fast Infrastructure Program
The Division of Air Quality (DAQ) conducted a technical workshop to facilitate reimbursement claims for the DC Fast Program awardees.
March 30, 2021 - DC Fast Program Claims Webinar Presentation
How to file a claim for the Level 2 Infrastructure Program
The Division of Air Quality (DAQ) conducted a technical webinar to facilitate rebate reimbursement claims for the Level 2 Program rebate awardees. “The ‘How to file a claim for the Level 2 Infrastructure Program’ video is from Phase 1 of the VW Program. In Phase 1, Level 2 awards were valid for 180 days after being fully executed, but currently in Phase 2 awards are valid for 548 days after being fully executed.
Please refer to your ‘NC Phase 2 VW Mitigation Award DAQ Grant Management System Agreement No.’ email to find the exact award expiration date for your project.”
March 9, 2021 - Level 2 Claims Webinar Presentation
Claims Documentation Checklist
March 9, 2021 Claims Webinar Recording
Forms required for reimbursement after project completion
- Diesel Bus & Vehicle Program Claim Documentation Checklist - DERA Program and Diesel Bus & Vehicles Program
- EV Charging Infrastructure Claim Documentation Checklist - DC Fast and Level 2 Programs
- State of North Carolina Substitute W-9 Form
- NCDAQ Form 001 Certificate of Destruction - DERA Program and Diesel Bus & Vehicles Program
- NCDAQ Form 002 EV Infrastructure Certificate of Installation - DC Fast and Level 2 Programs
- NCDAQ Form 003 Verification of Purchase - DERA Program and Diesel Bus & Vehicles Program
- Company Letterhead Claims Request Template - All Programs (copy the content in this document to your own company/organization letterhead before submitting)
- Duke Energy Make Ready Credit Certification Form - All Programs (when EV infrastructure is funded) Duke Energy Prep Credit
- Final Project Report
Electronic Claim Reimbursement
We encourage all award recipients to complete and submit the vendor electronic payment form to the NC Office of State Controller Support Services Center prior to completion of your project and claim submittal (allow 30 days for processing). Otherwise your reimbursement will be in the form of a paper check sent via U.S. mail.
Required awardee reports
November 15, 2023, Claims Webinar Recording
The Division of Air Quality (DAQ) conducted a technical workshop to facilitate reimbursement claims for grant awardees.
November 15, 2023 Claims Webinar Presentation
- Diesel Bus & Vehicle Program Claim Documentation Checklist - DERA Program and Diesel Bus & Vehicles Program
- EV Charging Infrastructure Claim Documentation Checklist - DC Fast and Level 2 Programs
Questions?
For questions regarding your award or the above forms or required reports, please contact your program manager.
Steven Rice
Mobile Source Compliance Branch Supervisor
Level 2 Infrastructure Program
Phone 919-745-4303
Sheila Blanchard
DERA and School Bus Programs
Phone 919-707-8423
Matthew Hoskins
Clean Heavy-Duty Equipment and Vehicle Program
Transit & Shuttle Bus Program
Phone 919-707-8424
Dave Willis
DC Fast Infrastructure Program
Phone 919-745-4322